How to Check Your Printed Document History in Windows 10

Printed Document History

Check Your Printed Document History in Windows 10

Checking the printer’s history to see what was printed can be a little difficult to monitor. Toner levels do not show accessory usage, so logging must be enabled in Windows 10. That’s the way it is.

Enable logging of recently printed documents

By default, the history of printed documents is cleared each time a document is printed. You can change this setting to allow users to see a list of recently printed documents from the printer’s print queue.

You must change this setting for each printer installed.

Access Your Print Queue

To access your print queue, right-click the Windows Start menu button and select the “Settings” option. From here, click Devices > Printers & Scanners.

Find your printer in the “Printers & Scanners” list, click on it, and then click “Open Queue” to open the print queue.

 

Your printer queue with current and queued printed items will be listed. Documents you’ve previously printed will not be shown, which is why you’ll need to enable logging.

Enable Printer History

In the print queue window for your printer, click Printer > Properties. Alternatively, select your printer and click “Manage” in the “Printers & Scanners” settings menu.

In your printer properties, click on the “Advanced” tab and then select the “Keep Printed Documents” checkbox.

Click “OK” to save your settings.

 

Once your document history is enabled, your documents will no longer disappear from your print queue after the printing process has completed.

Enable Long-Term Print History

The print queue will provide a short-term overview of your previously printed documents. If you want to view a long-term list, you’ll need to use the Windows Event Viewer.

To start, right-click your Windows Start menu button and click the “Event Viewer” option.

The Event Viewer will allow you to view a list of previously printed files, but you’ll need to set Windows to begin logging your long-term printer history first.

Enable Print History in Event Viewer

In the Windows Event Viewer, click Applications and Services Logs > Microsoft > Windows in the “Event Viewer (Local)” menu on the left.

 

This will reveal a significant number of Windows services. Scroll down to find the “PrintService” category.

From here, right-click the “Operational” log and then click the “Properties” button.

Click the “OK” button to save the setting.

Windows will now automatically save the printer history for all of your installed printers to a log file that you can access within Event Viewer.

View Print History in Event Viewer

Once your printer history is enabled, you can access it at any time from the Event Viewer. To do so, find and open the “PrintService” category and then click on the “Operational” log.

A history of all Windows printer events will be listed, from initial printer spooling to completed or failed prints.

Under the “Task Category” section, items listed as “Printing a Document” are documents that have been successfully printed. Failed prints will also appear in this category.

To make it easier to sort, you can group your print log by categories, making it easy to separate the “Printing a Document” events into their own section. To do so, right-click the “Task Category” heading and then click the “Group Events by This Column” button.

Your items will now be separated by category.

You can minimize the other categories, leaving the “Printing a Document” category to display only a list of your previously printed documents.

Use Third-Party Print Logging Software

While the Event Viewer is functional, it doesn’t provide the clearest view of your printed documents. You can use third-party print logging software like PaperCut Print Logger to view your long-term printer history instead.

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